Company Warehouse Department System

Every inbound shipment enters as a card in “Receiving” with the supplier details, purchase order number, and receiving report; it then moves to “Inspection”, where the inspector verifies quantity, quality, and specification compliance and documents the result on the card — accepted, or rejected with the reason. Accepted stock moves to “Storage” with the storage location (rack and aisle) noted in the card description; issue requests from departments are managed as cards in “Issuing” recording the requesting party, quantity, and purpose; periodic stocktake cards stay in “Stocktake” until reconciliation is complete; and everything is finally closed in “Report” with a movement summary.

Chat is the fast coordination channel with departments: asking about an item’s balance before raising an issue request, flagging an urgent issue that needs exceptional approval, or scheduling a stocktake with the department’s delegate. No decisions in Chat — any inventory adjustment or damaged-goods write-off is documented on the stocktake card itself.

Dues manages personal custody in privacy: everything issued to an employee as personal custody (tools, devices, workwear) is recorded against them in Dues, so the storekeeper — and the employee — know exactly what is in their charge, settled on return or end of service. The values of written-off damaged stock after stocktakes are also recorded there, keeping liability for damage clear.

The storekeeper opens the board in the morning to see expected shipments in “Receiving” and pending issue requests; issuing clerks execute requests and move the cards; and the inspector passes only what matches. The periodic stocktake is planned with a card a week ahead and executed with a delegate from the department concerned; any gap between book and actual is documented on the card and resolved before closure in “Report”.