Bakery & Pastry System
A bakery with daily dawn production and special occasion orders with precise specs and deadlines.
Dawn production, daily display, special orders, raw materials, and the daily report in one cycle.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The bakery day starts at dawn in the “Production” column: cards for daily items with planned quantities based on yesterday’s sales and waste; what is produced moves to “Display” on shelves with tracking of what sells out first so it is re-produced before noon. Custom cake and pastry orders for occasions enter “Special Order” with their specs and delivery date and run on their own schedule until “Delivery” at the exact time agreed with the customer. In parallel, the materials officer watches the “Materials” column: flour, sugar, and raw material balances, expiry dates, and supplier orders. The day closes in “Daily Report” with sales, waste, and tomorrow’s plan.
Chat runs between production and sales: an item sold out from the shelf needing an extra batch before the peak, a spec change on a special order from the customer the day before delivery, or coordinating a cake delivery at a fixed time that tolerates no delay. Announcements are for the head baker: new seasonal items, price updates, and quality and hygiene standards no shift may bend.
Dues records raw material purchases from suppliers with payment dates, special-order deposits and remaining balances at delivery, and daily operating expenses — so the head baker knows each item’s true cost against its selling price and adjusts the assortment on numbers.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Head Baker
Plans daily “Production” quantities, approves specs of large special orders, announces new items and prices, and reviews the “Daily Report” to adjust tomorrow’s plan.
Production Team
Executes “Production” cards to consistent quality and “Special Order” cards to the documented specs, and reports any material shortage immediately.
Sales Officer
Manages “Display” and tracks fast-selling items, receives special orders and records their specs precisely, and coordinates “Delivery” with customers on time.
Materials Officer
Follows “Materials”: raw balances and expiry dates, orders from suppliers before stockout, and logs purchases in Dues first-hand.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Bakery System»
From today production, special orders, and materials all pass through this board: tomorrow’s plan is logged before closing, and every special order is a card with its specs and delivery date. New items and prices are announced here in Announcements. Start by logging tomorrow’s production plan.
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