Cleaning & Facilities Company System
Cleaning and facilities-management companies with long-term daily contracts at commercial and residential properties.
Run cleaning sites with daily schedules, deployed labor, quality control, and steady monthly invoicing.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
Each client site is managed as a card starting in “Site” with the property details, contract scope, and required labor and supervisor counts documented. It moves to “Scheduling”, where the daily and weekly roster is built and labor assigned to shifts, then “Daily Execution”, where the supervisor confirms his workers' attendance and the day's completed tasks item by item, then “Quality” with periodic inspection rounds, client remarks, and their resolution, then “Invoicing” issuing the month's invoice per the contract and actual attendance, and finally “Review” with the client's periodic rating and the decision to renew the contract or adjust its scope.
Chat connects supervisors with management all day: an absent worker needing an immediate replacement, an extra client request outside scope that must be priced before execution, or an urgent remark from facility management. Dues privately records labor and supervisor salaries, cleaning-material and equipment purchases, and clients' monthly receivables — so each site's profitability stands alone, the number renewal decisions are built on.
The site supervisor confirms attendance and completion daily on the “Daily Execution” card, the quality officer documents his rounds and client remarks in “Quality” and assigns their resolution to the same supervisor, at month's end attendance and completion data are compiled to issue the invoice, and the client's rating is raised to management a month before renewal.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Operations Manager
Oversees all sites, approves schedules and labor allocation, and reviews each site's profitability and client ratings before renewal.
Site Supervisors
Run their sites' labor daily: confirming attendance, assigning tasks, providing materials, updating the “Daily Execution” card, and resolving quality remarks.
Cleaning Crew
Carry out daily cleaning tasks per the schedule, and report any material shortage or facility remark to their supervisor over Chat.
Quality Officer
Conducts scheduled and surprise inspection rounds, documents results in the “Quality” column, and follows remark closure with supervisors.
Accountant
Issues monthly invoices based on the contract and actual attendance, and records salaries, purchases, and collections in Dues.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Dues — Internal money with strict privacy — dues, advances, and expenses
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