Coffee Roastery & Café System
A café with its own roastery selling retail at the bar and wholesale to cafés and offices.
The bean’s journey documented from green coffee to roasting and packing, then both sales channels: café and wholesale.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The coffee journey starts in the “Green Beans” column: cards for incoming coffee crops with their origins, quantities, and expected tasting notes. The head roaster takes them to “Roasting” where they document the roast degree and curve for each batch on its card, then “Packing” with the package weight and roast date on it. From here the road forks: what goes to the café moves to “Café” for the baristas’ daily consumption, and what goes to wholesale clients — cafés and offices — moves to “Wholesale” with their recurring orders and delivery dates. The week closes in “Report” with both channels’ sales and green-bean stock.
Chat runs between roastery and bar: the barista raises extraction and tasting notes about a new batch, and the roaster adjusts the next batch’s curve based on them; wholesale sales coordinate delivery times and order changes. Announcements are for management: new crop launches, wholesale price updates, and scheduled barista tasting and training programs.
Dues manages wholesale clients’ monthly receivables, green-bean purchases from importers with their payment terms, and operating expenses such as bags and labels — so each sales channel’s margin shows separately, and the owner knows when to raise the wholesale price and when to hold it.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Head Roaster
Runs “Roasting” and documents each batch’s curve on its card, decides batch readiness for packing, and develops blends based on continuous bar feedback.
Barista
Consumes “Café” stock and delivers the guest experience, raising extraction and tasting notes to the roaster via Chat after every new batch.
Wholesale Sales Officer
Manages “Wholesale” clients — cafés and offices — schedules their recurring orders, and follows their monthly invoices in Dues.
Inventory Officer
Tracks “Green Beans” balances, packaging, and consumables, and alerts well before any item runs out so supply completes without interruption.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Café & Roastery System»
With us, the coffee’s journey is documented from “Green Beans” to the guest’s cup: every roast batch carries its curve on its card, and bar feedback reaches the roaster via Chat. Crop launches and price updates are published in Announcements. Start by logging current green-bean crops.
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