Complete Finance Department System

The fiscal year runs in monthly cycles across the five columns: every financial transaction is logged as a card in “Entries” the day it occurs, with its supporting document; then moves to “Reconciliation,” where balances are matched against bank, supplier, and customer statements and discrepancies are raised. Once reconciliations are complete, cards move to “Review,” where the reviewer checks the soundness of the accounting treatment and document completeness; then to “Close,” when the month is officially locked and retroactive edits are blocked; and finally “Monthly Report,” where the statements and financial performance summary are prepared and submitted to management on a fixed day of the following month.

Chat is the accountants' daily coordination channel: asking about a missing document, flagging discrepancies surfaced in a bank reconciliation, or coordinating with another department to obtain an invoice. The rule: any discrepancy or material observation is documented on the card itself so its trail survives review and later audit.

Dues manages all kinds of internal money privately: petty cash, supplier payments, customer collections, and employee advances — every movement an entry backed by a document and linked to its card on the board. This way the finance manager knows the cash position in real time without waiting for a report, while entry details stay restricted to those authorized.

Work flows from the accountants who post the daily entries and prepare the reconciliations, to the reviewers who inspect and return what's incomplete with a note, to the finance manager who approves the close, delivers the monthly report to management, and answers their questions on the numbers.