Supplier Audit Department System

The cycle starts with cards in “Plan” defining the suppliers covered by the year’s audit, the evaluation criteria, and the date of each visit. When the date comes, the card moves to “Visit”, where auditors tour the supplier’s facility and complete the checklist — quality, safety, regulatory compliance, and financial capacity — uploading evidence and photos as attachments. Every issue found is logged in “Findings”, classified by severity; then the card moves to “Actions”, where the supplier is asked for a corrective plan with set deadlines and its execution is followed up. When the grace period ends, the card moves to “Evaluation” to compute the final score; and finally “Continuation Decision”: continue unconditionally, continue conditionally, or stop dealing.

The Forum is the audit’s institutional memory: every visit’s results are published in the supplier’s topic, corrective actions are tracked openly between Quality and Procurement, and continuation and termination decisions are documented with their justifications. When someone asks a year later why we stopped a supplier, they find a complete record, not scattered recollections.

The information flow is controlled: supplier auditors conduct visits and file findings; Quality certifies severity classification and follows corrective actions; and Procurement attends the results because a termination decision means finding an alternative before it’s too late. No continuation or termination decision is taken in a passing meeting — every decision builds on a card that completed its stages and is documented in the Forum.