Warehouse & Distribution Center System

Every inbound shipment enters as a card in “Receiving” with the supplier details, parcel count, and reference purchase order. It moves to “Inspection”, where the keeper matches quantity and quality against the document and documents variances and damaged items with photos on the card, then to “Storage”, where the rack location for each item is set and recorded on the card so nothing gets lost in the warehouse aisles.

When a branch or customer places a request, a card is created in “Issuing” with the quantity, recipient, and dispatch date, and the issued amount is deducted from the recorded location balance. Periodic stocktaking is managed with cards in “Stocktake” — one task per aisle or item — where the team records actual versus book balances and variances are escalated to the warehouse manager; results and balances are then summarized in a weekly or monthly “Report” that purchasing decisions are built on.

Chat is instant coordination between keepers and the forklift crew: a full rack that needs redistribution, heavy goods that need equipment, an urgent issue request. Dues records the accounts of suppliers and owners of stored goods, the storage and handling fees owed by them, and daily operating expenses — so the manager knows the cost and actual revenue of every storage client, privately.