Food Production Factory System
Food factories producing in numbered batches with expiry dates tracked through distribution.
The production batch from raw materials to quality, packing, and distribution — with expiry tracking and an approved daily report.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The cycle starts in “Materials” with cards for receiving raw materials, documented with their expiry dates and supplier batch numbers, and issued to production on a first-to-expire basis. A card is then created in “Production Batch” with a unified batch number everyone follows through every stage, moving to “Quality”, where samples are drawn and lab and sensory test results are recorded on the card before packing is allowed.
Once quality approves, the batch moves to “Packing” with the production date printed on the packs, then “Distribution” with quantities and destinations documented per distributor. The card moves to “Expiry Tracking” to monitor the expiry dates of distributed batches and recall anything nearing expiry from the market; finally, production figures, rejections, and returns are summarized in a daily or weekly “Report”.
Chat is for daily coordination between production, inventory, and quality: a raw material nearing expiry that must be used first, a line behind schedule, a distributor requesting an urgent batch. Announcements carry management circulars: hygiene and food-safety procedures, customer specification updates, and official inspection dates. Dues privately records raw-material purchases, supplier payables, distributor sales, and shift wages.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Production Manager
Schedules batches according to orders and expiry dates, approves the production “Report”, and balances line capacity against commitments.
Quality Officer
Draws samples and documents results on the batch card, and approves batches for packing or holds them with the reason stated.
Inventory Keeper
Receives raw materials and documents their expiry dates, issues them by expiry priority, and updates balances after every movement.
Packing & Distribution Supervisor
Runs the packing line with approved batches, allocates quantities to distributors, and documents what was delivered to each destination.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Food Factory System»
From today, every batch is managed under a unified number that follows it from “Production Batch” to “Distribution”. No packing before quality approval, and no raw material is issued except by nearest-expiry priority. Start by logging current store materials with their expiry dates, then create today's batch card with its number on the board.
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