Medical Laboratory System
A medical testing lab receiving daily samples and delivering electronic results with accuracy and speed.
The sample’s path from receipt to result delivery and billing, with mandatory quality review before any result is approved.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
Every sample enters the lab as a card in “Receipt” with the patient’s name, requested test, draw time, and any requirements like fasting, plus a barcode label matching the card. Technicians move the card to “Analysis” as soon as work begins on the instruments, and initial readings are noted on it. No result leaves the lab before passing “Quality Review”, where the lab supervisor matches results against reference ranges and re-runs any suspect test; it then moves to “Result” for approval and electronic dispatch, then “Delivery” when handed to the patient or requesting party, and finally “Billing” to close the financial side.
Chat is for quick coordination: a technician asks the supervisor about a sample with an unclear label, or reception asks whether a result is ready for a waiting patient. Any decision about re-running a test or rejecting a sample is written on the card itself so it stays documented with it. Announcements are for lab circulars: instrument calibration, reagent stockouts, or a reference-range update for a given test.
Dues records test invoices for patients and contracted entities, and payables to external reference labs for referred samples, so each sample’s financial status shows beside its technical status without separate ledgers.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Lab Supervisor
Reviews every result in “Quality Review” before approval, decides any re-run, and signs off final results for delivery.
Technicians
Perform the tests and move cards from “Receipt” to “Analysis”, noting readings and any technical observation on the card.
Reception
Receives samples and registers patients and requested tests as cards, delivers approved results, and records invoices in Dues.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Lab System»
From today every sample is a card moving from “Receipt” to “Billing”, and no result is delivered before passing “Quality Review” and supervisor approval. Chat is for quick coordination, Announcements for lab circulars, and invoices and external reference-lab dues in Dues. First step: register today’s samples as cards and match them to their labels.
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