Physiotherapy Center System
A physiotherapy and rehabilitation center with treatment programs spanning weeks and regular weekly sessions.
The full rehabilitation program from initial assessment to discharge, with periodic progress measurement and a closing report.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The patient enters as a card in “Assessment” where the senior specialist examines them and documents the diagnosis and baseline measurements: range of motion, pain level, and functional capacity. Based on the assessment the card moves to “Program” to build a treatment program with defined weeks and measurable goals, then to “Sessions” where the card stays throughout execution; the treating specialist updates the card after each weekly session with what was done and the patient’s response. Periodically the card moves to “Progress Check” to retake measurements and compare them to baseline — it either returns to “Sessions” with a program adjustment or advances to “Discharge” when goals are met; finally “Report” where a closing report is written and handed to the patient or the referring physician.
Chat is daily coordination among specialists: a quick consult on an exercise, covering a session for an absent colleague, or an alert about a patient behind schedule. Announcements are for what concerns the whole center: treatment protocol updates, specialists’ leave schedule, or the arrival of new rehab equipment and how to use it.
Dues records paid session packages and what is debited per session, and specialists’ payables for their sessions, keeping the financial side clear for management without mixing it with the clinical side on cards.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Senior Specialist
Performs the initial assessment and builds treatment programs, reviews “Progress Check” results, and decides adjustment or discharge.
Specialists
Run weekly sessions per the program and update the card after each session with exercises performed and the patient’s response.
Reception
Schedules weekly sessions and follows patients’ attendance commitment, and records packages and payments in Dues.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Center System»
From today every patient is a card moving from “Assessment” to “Report”, and no session passes without updating the card. Baseline measurements are the basis of every decision — document them precisely from day one. Chat is for coordination between specialists, Announcements for center protocols and schedules, and packages and dues in the Dues unit. Start by registering current patients and their active programs.
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