Pharmacy System
A pharmacy managing medicine stock with expiry dates, supplier orders, prescriptions, and insurance claims.
From expiry monitoring to orders, prescriptions, sales, and insurance — the full medicine cycle in one system.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The workday starts with the “Expiries” column: cards for items nearing expiry are reviewed in the morning — pull them or move them with promotions before expiry. Stock shortages become a “Purchase Order” card sent to the supplier and tracked until receipt and reconciliation with the invoice. Incoming prescriptions are logged as cards in “Prescription” where the pharmacist checks drug interactions and available alternatives, then move to “Sale” on dispensing and payment; insurance-company prescriptions advance to “Insurance” where claims are bundled, submitted to companies, and tracked until payment. The day ends with “Report” summarizing sales, shortages, and expired stock.
Chat runs between pharmacists, cashier, and the chief pharmacist: a question about a substitute for an unavailable drug, an alert about a prescription error needing a call to the physician, or shift coordination. Announcements are for pharmacy circulars: a batch recall by official decision, price updates, or a new antibiotic dispensing policy.
Dues records supplier payables for orders, pending insurance claims, and deferred sales if any, so the chief pharmacist knows what the pharmacy is owed and owes without paper-invoice chaos.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Chief Pharmacist
Reviews the expiry report and approves purchase orders, checks critical prescriptions and drug interactions, and signs off dispensing policies.
Pharmacists
Dispense prescriptions and verify doses and alternatives, move cards from “Prescription” to “Sale”, and raise shortage cards into purchase orders.
Cashier
Collects sales and records them in Dues, bundles insurance claims and submits them to companies, and tracks their payment in the “Insurance” column.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Pharmacy System»
From today every near-expiry item, every order, and every prescription is a card moving across the columns — nothing stays in memory or on paper. Chat is for coordination between pharmacists and cashier, Announcements for official circulars like batch recalls and price updates, and supplier and insurance dues in Dues. Start by counting near-expiry items and logging them as cards.
Systems similar to this one
Ready? Your first project is two minutes away
Create your free workspace now, and invite your team before the day is over.