Printing Press & Signage System
Commercial printers and advertising companies producing signs, flyers, and billboards.
From customer order to design, substrates, printing, finishing, and delivery — with a clear margin on every job.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
Every order enters as a card in “Order” with product type, size, quantity, required substrate, and delivery date. It moves to “Design”, where the designer prepares the proposal and uploads it to the card for customer approval or revision — the card never leaves this column before final sign-off. Then “Substrates” to secure the right material and inks — vinyl, flex, or cardstock — from the store or via a purchase request.
Once materials are ready the card moves to “Printing” on the appropriate machine, with colors calibrated to the approved design, then “Finishing” for cutting, mounting, wrapping, and preparing signs for transport, then “Delivery” with proof of receipt or photo documentation of on-site installation, and “Invoicing” to close the account.
Chat runs between designers and print technicians: a file needing higher resolution, a color out of calibration requiring a reprint, a substrate delayed by a supplier affecting the deadline. Dues records substrate and ink purchases, customer payments, and fees of freelance designers when brought in — so the margin of every job, small or large, is known, and jobs that consume machine time without return are spotted.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Press Manager
Receives and prices large orders, approves final delivery, and reviews job margins in Dues.
Designers
Prepare designs in “Design” and get them approved by customers on the card, and ready files to print specifications.
Print Technicians
Run the machines and calibrate colors, and carry out “Finishing”: cutting, mounting, and wrapping.
Accountant
Issues invoices at “Invoicing”, and records substrates, inks, and customer payments in Dues.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Dues — Internal money with strict privacy — dues, advances, and expenses
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