Design & User Experience Department System
A design and UX team producing the product’s interfaces and handing them to development against clear standards.
The design path from request to developer handoff: research, design, and testing, then review and continuous learning.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
A design request enters as a card in “Request” from a product manager or an internal team, describing the problem, not the desired look. The design manager moves it to “Research” so the designer absorbs the context: similar screens, user feedback, technical constraints. Then “Design”, where solutions are built from first wireframe to interactive prototype, with versions attached to the card in order. What’s ready moves to “Testing” through quick usability sessions or expert review; if it passes, it goes to “Handoff” with a final spec file received by the front-end developer. Once built, the card enters “Review” to match the implementation against the design visually, and takeaways roll into “Learning” to feed the design system.
Chat is for quick coordination between designer and developer during the build: a technical constraint forcing an adjustment, or an edge-case question resolved immediately — implementation is never left to guessing. The Forum preserves what outlasts the moment: design-system decisions, usability test results, and group design critiques — so one visual language accumulates instead of each designer’s separate taste.
The design manager receives and ranks requests, attends “Testing” reviews, and approves “Handoff”. Designers own their cards from “Research” to “Review”, uploading their versions. Front-end developers receive from “Handoff” and review with the designer in “Review” before closure. The bottom line: no handoff without testing, and no closure without reviewing the build — the gap between design and code is closed here, not after users complain.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Design Manager
Receives requests and prioritizes them, leads testing and handoff reviews, and guards design-system consistency through the Forum.
UX & UI Designers
Run research, design, and testing, upload versions to the cards, and visually review the implementation before closure.
Front-End Developers
Receive designs with their specs from “Handoff”, coordinate technical constraints via Chat, and match the implementation in “Review”.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Forum — Documented discussions in organized sections — decisions and knowledge that never get lost
Forum sections (4)
- Design SystemApproved component and visual-pattern decisions: colors, buttons, forms — the official reference for every designer and developer.
- Design CritiquesPrototypes presented for group critique before testing, with documented notes the designer works from.
- Usability Test ResultsSummaries of testing sessions: where users stumbled and what we changed as a result.
- Inspiration & ReferencesStandout examples and applications collected by the team, with analysis of what’s worth borrowing.
«Working Rules for This System» — Pinned in the forum
1) Every design request describes the problem and goal — a “design me a screen like this” request without context is not accepted. 2) Design versions are attached to the card in order, and the latest version is the only reference. 3) No handoff to development before passing “Testing” and documenting its result. 4) Design-system decisions are approved in the Forum — no radical visual change through Chat alone. 5) Every card passes through “Review” to match the implementation against the design before closure.
Systems similar to this one
Ready? Your first project is two minutes away
Create your free workspace now, and invite your team before the day is over.