Agricultural Cooperative System
Agricultural cooperatives and farmer groups that buy inputs and sell produce collectively.
Collective input purchasing and collective produce sales, with profit distribution documented transparently among members.
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This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The season's cycle runs across the whole board: it starts in “Inputs” by consolidating members' seed, fertilizer, and pesticide requests into a single collective purchase order used to negotiate wholesale prices, then moves to “Distribution” to allocate the purchases to members by their requests and settle their shares. In “Production”, members' seasons are followed and expected yields estimated per farm; in “Collective Sale” the produce is pooled and negotiated with large buyers on the strength of volume; then “Profit Distribution” computes each member's share after deducting operating costs; and the season is sealed in “Report” with a closing statement presented to all members.
The Forum is the cooperative's official record: collective-purchase decisions, sale prices, and distribution ratios are documented in topics visible to every member — no decision lost in a call or chat group. Chat is for quick daily coordination: a fertilizer shipment's arrival time, confirming a member's quantity before a sale. Dues privately records each member's contribution, their share of sales, and what was paid out to them — so every member trusts their account is kept and audited.
A member raises their input request to the cooperative manager, who consolidates them into a single purchase card; board members approve the deal in a documented Forum topic before execution. After the collective sale, the treasurer computes the shares and they are recorded in Dues, then the season's report is posted on the Forum for everyone's review before adoption.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Cooperative Manager
Leads the season's cycle across the columns, consolidates and unifies member requests, and puts substantive decisions to the board on the Forum before execution.
Board Members
Approve major purchase and sale deals and profit-distribution ratios through decisions documented on the Forum, and review the season report before it is presented to members.
Collective Purchasing Officer
Negotiates wholesale prices with input suppliers, tracks delivery in the “Inputs” column, then allocates quantities to members.
Collective Sales Officer
Estimates expected yields from members' seasons, negotiates with large buyers, and manages sale execution in the “Collective Sale” column.
Treasurer
Records members' contributions and shares in Dues, computes allocations after costs, and prepares distribution statements before adoption.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Forum — Documented discussions in organized sections — decisions and knowledge that never get lost
- Dues — Internal money with strict privacy — dues, advances, and expenses
Forum sections (5)
- Board DecisionsDecisions adopted by the board — collective purchases, sales, profit distribution — with their rationale and vote results; the official reference for all members.
- Input DealsSupplier offers for seeds, fertilizer, and pesticides: prices, quantities, and terms, with member discussion before any deal is adopted.
- Buyer OffersPurchase offers for the collective produce from traders and companies, comparing prices and delivery and payment terms.
- Member AffairsMembership applications, inquiries, suggestions, and operational notes between members and management.
- Season ReportsClosing season reports: quantities, prices, costs, and distributed profits — published here for everyone's review before adoption.
«Working Rules for This System» — Pinned in the forum
1) Every input request or sale passes through a card on the board — no verbal or off-system requests. 2) No collective purchase or sale is executed before it is adopted in a documented topic in the “Board Decisions” section. 3) Input-request registration deadlines are binding; anyone who is late bears the price difference, if any. 4) Members' contributions and shares are recorded in Dues as they happen and are visible only to the manager and treasurer. 5) The season report is published on the Forum at least a week before adoption to allow member comments. 6) Chat is for quick coordination only; anything concerning money or a decision is documented in the Forum and Dues.
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