Fashion Boutique System
A boutique with seasonal stock and branches that need coordination in buying, stocktaking, and clearance.
The full season cycle: buying the collections, distributing them to branches, stocktaking, and clearing slow movers before the new season.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The season cycle starts with cards in the “Buying” column: the season’s collections from suppliers with their quantities, prices, and delivery dates. When goods arrive and are inspected they move to “Display” where they are distributed to branches, photographed, and priced, then they live in “Selling” throughout the season with tracking cards for the fastest- and slowest-moving items. In “Branch Stocktake”, branch balances are counted, variances reconciled, and inter-branch transfers logged. At the end of the season, slow movers move to “Clearance” with announced discounts, and the cycle closes in “New Season” with the lessons of the past season and the next buying plan.
Chat runs between branch supervisors and central inventory: requesting an out-of-stock size from another branch, transferring goods between branches, or alerting about an item about to run out. Announcements are the boutique manager’s voice: the start of clearance and its discount rates, new collection arrivals, and the unified display and styling policies across branches — what is published here binds everyone.
Dues privately manages supplier payables for the season’s shipments, and daily sales are recorded separately for each branch, so the manager sees branch performance and the season’s obligations without exposing the numbers to the whole team and without ledgers separate from the work.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Boutique Manager
Plans the season and approves buying and clearance decisions, announces pricing and discount policies in Announcements, and compares branch performance in Dues.
Purchasing Officer
Follows the “Buying” column cards with suppliers from order to receipt and inspection, and records supplier payables in Dues with their payment schedules.
Branch Supervisors
Run display and sales in their branches, submit stocktake results and transfer requests via Chat, and apply the announced display policies.
Central Inventory Officer
Balances stock across branches, tracks slow movers, and proposes moving them to “Clearance” in time before the season ends.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Boutique System»
This system runs the full season cycle from “Buying” to “Clearance”: every shipment, every stocktake, and every inter-branch transfer passes through here. Pricing and discount decisions are published in Announcements only, and urgent coordination between branches happens in Chat. Start by logging the current season’s shipments in the “Buying” column.
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