Plant Nursery System
Seedling nurseries selling directly to individuals and fulfilling supply contracts for organizations and companies.
From seed to sale-ready seedling — direct sales and supply contracts with organized delivery and invoicing.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The board carries two complementary card types: production cards and order cards. A production card starts in “Seeds” with the variety, seed quantity, and tray-sowing date documented, moves to “Seedling” where care, watering, fertilization, and success rates are tracked, then to “Ready” when seedlings are complete for sale. An order card starts in “Sale” for direct customer orders or “Contract” for large supply contracts with their quantities and dates, then “Delivery” with quantities prepared, loaded, and handed over, and closes in “Invoicing” with the invoice issued and collection documented.
Chat connects sales with the care team: a question about quantity readiness for a contract, or an urgent prep request for a customer on the way. Announcements is management's voice to the team and customers visiting the nursery: new seedling arrivals, seasonal offers, an internal heads-up that a big contract delivery is due and everyone must pull together. Dues privately records supplier payables — seeds, fertilizer, pots — contract payments, and customer balances, so the owner knows what is owed and owing at any moment.
The sales officer takes the order and confirms from the “Ready” column that the quantity is available; if not, a production request is raised as a new “Seeds” card with a target date. After delivery the payment is recorded in Dues and the card closes in “Invoicing”, and the data of fulfilled contracts remains a reference when negotiating renewals.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Nursery Supervisor
Plans sowing cycles by seasonal demand, moves production cards between “Seeds”, “Seedling”, and “Ready”, and approves quantities ready for offering.
Care Officer
Follows watering, fertilization, and pest prevention per variety, and updates “Seedling” cards with success rates and health notes.
Sales & Contracts Officer
Receives customer orders, negotiates supply contracts, creates “Sale” and “Contract” cards, and follows them through to delivery.
Invoicing Officer
Issues invoices after each delivery, tracks collection and records payments in Dues, and raises a weekly report of overdue balances.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Nursery System»
From today, this system is how we work: every seed batch is a card that moves through production stages until it becomes ready seedlings, and every customer order or supply contract is a card tracked through delivery and invoicing. Start by documenting current plantings and the seedlings ready for sale; major delivery dates and seasonal offers will be published here first.
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