Private School System
A private school with grade levels, classrooms, and parents who need structured follow-up and communication all year.
The full school year from registration to results, with a forum for teachers and curriculum and official circulars for parents.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
The school year starts with “Registration” cards for each new and returning student, where student affairs records details and set fees; cards then move to “Class Sections” where students are distributed to sections and lists approved by grade supervisors. During the year, “Follow-Up” cards do the work: behavior notes, repeated absence, dropping grades — each case is a card opened by the teacher and followed by the grade supervisor until resolved. Whatever needs formal family communication moves to “Parents” where meetings and undertakings are documented; after exams, results are gathered in “Results” and reviewed before release, and the year ends with the “New Year” column for promotion and statistics.
The Forum is the school’s professional memory: a curriculum section where lesson plans and worksheets are discussed, and a teaching-affairs section where grade-committee decisions are documented — what is agreed there isn’t lost the way decisions vanish in Chat. Chat stays for daily coordination: covering an absent teacher’s class or lining up assembly. Announcements are the official channel for parent-directed circulars: exam dates, holidays, and school policies.
Dues manages tuition fees privately per student: paid and remaining installments and granted exemptions, visible only to the principal and accounting — so they know collection indicators per grade without teachers seeing families’ numbers.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Principal
Approves section distribution and final results, documents major administrative decisions in the Forum, and reviews fee-collection indicators in Dues.
Grade Supervisors
Follow “Follow-Up” and “Parents” cards for their grades, resolve behavioral and academic problems, and escalate what needs a decision to the principal.
Teachers
Open follow-up cards for student cases, share lesson plans and worksheets in the curriculum forum, and post grades on time.
Student Affairs
Manages registration cards and section lists, coordinates and documents parent meetings, and publishes official circulars in Announcements.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Forum — Documented discussions in organized sections — decisions and knowledge that never get lost
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Forum sections (4)
- Curriculum & Lesson PlansLesson plans, worksheets, and question banks for every subject and grade — a standing reference for teachers instead of scattered files.
- Grade DecisionsDocumentation of grade-committee decisions: discipline policies, grade-posting deadlines, and assessment standards — what is agreed here is binding and documented.
- Shared Student CasesProfessional discussion of a case needing more than one teacher’s cooperation, referencing the student’s code rather than excess personal detail.
- School ImprovementTeachers’ proposals to improve procedures, activities, and school events.
«Ground Rules for This System» — Pinned in the forum
1) Every student case gets a card in “Follow-Up” the day it is observed — no cases managed verbally. 2) Grade decisions and assessment policies are documented in the “Grade Decisions” forum section; Chat is for daily coordination only. 3) Parent-directed circulars are published in Announcements by Student Affairs only, and no teacher contacts a parent outside the supervisor’s documentation. 4) Grades are posted on their announced dates, and results are not approved before the grade supervisor’s review. 5) Families’ data and fees are a red line: never discussed in Chat and visible only to those with Dues access. 6) “Parents” cards document meetings and undertakings on the day they happen.
Welcome announcement: «Welcome to the School System»
From today the school year is run from here: student registration, sectioning, case follow-up, parent communication, and results — all cards in clear columns. The Forum documents curriculum and grade decisions, Chat is for quick daily coordination, Announcements for official circulars, and fees in Dues with per-student privacy. Start by registering the new year’s students and reading the pinned ground-rules topic in the Forum.
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