Complete Training Center System
A training center with ongoing courses, multiple trainers, and trainees enrolled and graduated cohort after cohort.
The course’s full cycle from open registration to certificates, evaluation, and invoicing, with trainer accounts kept private.
No credit card required — your project is set up with the full system in under a minute
This is the system board as you'll receive it: workflow columns and starter cards showing the first steps
How does work flow in this system?
Every course starts as a card in “Course” where the course coordinator sets its title, trainer, fees, and capacity; it then moves to “Curriculum” where the syllabus and training pack are prepared and uploaded to the card for the center manager’s approval. When registration opens it moves to “Registration” and enrollee counts are tracked until full, then “Delivery” where course days are run: attendance, assignment submission, and daily notes on the card. After the last day it moves to “Certificates” for issuance and handover, then “Evaluation” to analyze trainee surveys and evaluate the trainer, and finally “Invoicing” to close course fees and the trainer’s pay.
Chat is the coordinators’ channel with trainers: room coordination, a schedule change request, or reporting a repeatedly absent trainee — quick coordination carrying no decisions. Announcements are the center’s voice to everyone: upcoming course schedules and open registrations, and alerts on room or time changes reaching trainers and coordinators in time.
Dues keeps money private: trainees’ paid and outstanding fees per course, and trainers’ payables for their delivered courses — visible only to the center manager and billing officer, so each course’s true return shows without trainers seeing one another’s accounts.
Who does what?
The operational roles in this system and each role's responsibility in daily work — assign them to your team as-is or adapt them to your reality.
Center Manager
Approves curricula and training packs in the “Curriculum” column, reviews course and trainer evaluations, and checks Dues to track each course’s return.
Course Coordinators
Open course cards and move them across columns, manage registration, attendance, and rooms, and issue certificates on completion.
Trainers
Prepare their course curricula and upload them to cards, deliver training, and document attendance and assignments day by day.
Registration & Billing Officer
Registers trainees, collects fees and records them in Dues, closes each course’s invoicing, and computes trainer pay.
What's prepared for you from day one?
System units
- Tasks — A kanban board with workflow columns and execution cards
- Chat — The team's fast daily coordination channel
- Announcements — The official voice of management — circulars and alerts that reach everyone
- Dues — Internal money with strict privacy — dues, advances, and expenses
Welcome announcement: «Welcome to the Center System»
From today every course is a card moving from “Course” to “Invoicing”, and no course opens before its curriculum is approved. Chat is for quick coordination between coordinators and trainers, Announcements for course schedules and open registration, and trainee fees and trainer pay in Dues — privately. Start by registering currently running courses in their correct columns.
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